Temporary Digital Projects Assistant – Research Department, Cleveland Fed

Position Summary:

  • Executes document and information preservation projects in the Bank’s Research Library using digital tools and established protocols and standards.
  • Provides technical expertise and planning input to digital and preservation projects.
  • Execute information and document preservation projects.
  • Create, organize and edit digital files to meet project objectives.
  • Maintain and troubleshoot specialized software.
  • Monitor accuracy and consistency of data to ensure completeness of projects.
  • Perform other duties as assigned or requested.
  • Adhere to the Bank’s attendance policies through regular and prompt attendance.
  • Requires following vaguely defined procedures. Decisions are made with complex reasoning. Decisions affect the department and may affect the entire Bank.

Problem Solving Skills:

  • Interpersonal communication: Requires communicating well with people at different levels, frequently sharing information with others while listening to and understanding their points of view.


  • 1 year of related work experience or digital preservation coursework.
  • Familiarity with document scanning software and hardware and image editing software (e.g. Photoshop).
  • Familiarity with general document preservation standards.
  • Ability to perform independent research

Additional Information:

  • This position temporary, lasting approximately 12 months.
  • The work schedule for this position is Monday – Friday with flexible start and end times ranging between 7:30 am and 5:30 pm; working 35 – 40 hours per week.

Please apply on-line at http://www.clevelandfed.org/about_us/career_center/index.cfm

Dear CAR members,

CAR mission statement: The Cleveland Archival Roundtable (CAR), founded in 1989, is an organization of archivists, historians, and other individuals interested in the preservation and use of the rich historical resources of greater Cleveland and the Western Reserve region. CAR meets to tour archival, historical, and cultural repositories, discuss areas of mutual concern, and promote professional development and collaboration among members.

At the CAR meeting last week the membership discussed and voted to approve a more formal membership registration process and instituting regular annual dues in order to provide the organization with a steady income to use for educational programming, meeting incidentals such as security and refreshments, and other items as approved by the membership (“scholarships” to attend SOA or MAC, etc.).  In order to properly levy membership dues the steering committee will meet to discuss and decide upon a more formal organization including the election, responsibilities, and terms of officers; and appropriate membership dues. The resulting plan will be presented to the current membership (as constituted by the mailing list) for a vote.  Your comments on this proposal are welcome and may be submitted to the CAR blog at http://clevelandarchivists.wordpress.com

Cleveland Archival Roundtable Event

Tuesday June 17, 2014

6:00 to 8:00 pm

Dittrick Medical History Center

Case Western Reserve University

11000 Euclid Avenue, Cleveland

Please join the Cleveland Archival Roundtable on Tuesday June 17, 2014 to meet Richard Shrake, the new library director at WRHS, and Melissa Hubbard, new director of special collections at CWRU.  Following a casual reception we will enjoy a tour of the exhibition The Lakeside Unit: Cleveland Medicine in World War I including a presentation by exhibit curator Jenny Nieves and UH archivist Dianne O’Malia.


In 1914, two and a half years before the US entered World War I, Cleveland’s foremost physicians and surgeons gathered their resources and took a group, called the Lakeside Unit, to Paris to tend to injured French and British soldiers.  This was done on an entirely neutral platform and set the stage for the formation of similar university hospital units from all over the country.This trip was well documented in photographs, diaries and other documents. These and some artifacts from this trip will be featured in the exhibit.

Jennifer Nieves, archivist at the Dittrick and Dianne O’Malia, archivist for University Hospitals, are nearing the completion of several projects that showcase the history of the Lakeside Unit. We’ve announced the pending completion of the Lakeside Unit website several times in the past few years. One thing or another delayed this process: change in web designers, web platforms and our fulltime positions, but we are now almost ready for release. During the past year we discovered photographs we hadn’t seen before, found interesting tidbits in George Crile’s diary not read earlier, and we acquired more Lakeside Unit related items that will be included in the site. We have also made contact with other institutions commemorating the WWI medical experience, and hope to work with them on future projects.

For more information about the exhibition and for directions and parking information please visit the museum website at http://artsci.case.edu/dittrick/upcoming-events/

Contributions to defray the cost for security personnel for the evening and to shore up the CAR bank account will be welcome at the meeting!

Please RSVP to Helen Conger at hconger@case.edu


The Society of Ohio Archivists’ invites you to attend the 2014 Annual

Spring Conference to be held on Friday May 16 at the OCLC Lakeside

Conference Center in Dublin, Ohio.


This year’s theme, *Building Capacity: Discovering Archival Collections in

the 21st Century*, will explore user interactions with rare and unique

materials in our technology driven society. We are excited to announce that

the plenary speaker is Chris Prom, Ph.D., Assistant University Archivist

and Associate Professor of Library Administration at the University of

Illinois, Urbana-Champaign. Dr. Prom is a recognized expert in digital



Panel sessions and posters will feature topics on community outreach

through mobile digitization and behind-the-scenes tours, digital repository

migration, local grants programs, descriptive workflows, and more. This

year’s silent auction will feature a Bowe Bell and Howell Sidekick scanner,

valued at over $1,000 and tickets to Zoombezi Bay in Columbus, Ohio.


To register and pay online, please visit <

http://www.ohiohistorystore.com/workshops/soa-conference-2014.aspx> or

visit our website <http://ohioarchivists.org> for a printable registration

form to mail with your payment. The registration fee is $40 for members,

$60 for non-members, and $30 for students.  Lunch is included in the cost

of the conference but advanced registration is necessary to guarantee lunch

the day of conference.

For more conference information, visit <



For directions to OCLC  visit <


Summer 2014 Rock and Roll Hall of Fame Library and Archives Internships Available – Deadline February 15.

The Rock and Roll Hall of Fame and Museum’s Library and Archives offers opportunities for intern experiences to graduate students preparing for careers in libraries and archives. Interns must schedule their work Monday through Friday during regular business hours. Interns work under the supervision and guidance of one of the Rock Hall’s librarians and archivists, depending on the nature of the practicum. Internships are done on a volunteer basis.

Internships are offered in the following areas:

Archival Arrangement, Preservation, and Description
Participate in archival processing and preservation work, such as inventorying, arranging and describing archival collections, entering data into an archival management system, and performing basic preservation work on document-based collections.

Cataloging and Metadata
Work on projects to create and enhance bibliographic records in a library catalog and/or create metadata for digital collections. Such work may entail assigning subject and name access points, preparing descriptive summaries, and reviewing catalog records for accuracy.

Collection Development
Participate in collection development activities in a music research library. Such work includes evaluating current materials and making recommendations for future additions to the collection. The student will gain an understanding of library users’ needs, the constraints of physical space, various resources and tools used in collection development, and the budgetary considerations required of such decisions.

Digital Projects
Support initiatives to increase access to collections through digitization and website access. Possible assignments include scanning, entering and editing metadata in a digital asset management system, preparing technical and administrative documentation, testing digitization workflows, and assisting with interface design, usability studies, and related web development activities.

This internship provides the opportunity for a SLIS student to support the archivists and librarians on staff in response to research requests. Such work may include searching the online catalog, research databases, print reference sources, and archival collections for researchers at a distance, as well as staffing the Information Desk or Archives Reading Room to assist researchers in person.

How to Apply:

Interested individuals may send a cover letter and resume (including full contact information and e-mail address), a personal statement or one-page document describing what they hope to bring to the internship and gain from the experience, and a letter of recommendation from a professor (may be sent separately) to:

Rock and Roll Hall of Fame and Museum
Attn: Human Resources Department
1100 Rock and Roll Boulevard
Cleveland, OH 44114
email: hkosalko@rockhall.org

Deadline to Apply:

February 15

See more at: http://rockhall.com/internships/library-and-archives-intern/

The Shaker Heights Public Library and the City of Shaker Heights Landmark Commission together have received two statewide preservation awards, the Public Education and Awareness Award from the Ohio Historic Preservation Office, and the Archives Achievement Award from the Ohio Historic Records Advisory Board, for the creation of HistoricShaker.com, a publicly accessible digital record of building history in Shaker Heights. Congratulations to project coordinators Meghan Hays, Local History Librarian at the Shaker Heights Public Library and Ann Klavora, senior planner in the City of Shaker Heights Planning Department!

The Greater Cleveland History Digital Library Consortium / Cleveland Archival Roundtable will hold a joint meeting on January 21st, at 6:30 p.m. at the Shaker Heights Public Library to learn about how this project came to be and what Meghan and Ann learned from it that might be of utility for those of us with paper-based records we would like to put on-line in this fashion.

The event will be held at the Shaker Heights Main Library, 16500 Van Aken Boulevard, Shaker Heights. Parking is accessed from Lee Road or Chagrin Boulevard.

If you know you can come, please RSVP to Bill Barrow at w.barrow@csuohio.edu.   But whatever you said or didn’t, feel free to attend in any event.

Cleveland Archivists – You are invited!

WHAT: Cleveland Archival Roundtable Holiday Gathering

WHERE: Tower City’s Greenbrier Suite

WHEN: Wednesday, December 18th from 5:30-7:00PM

Please join us for a Cleveland Archival Roundtable holiday get together in Tower City’s Greenbrier Suite.  The 1920s Greenbrier Suite was a private living and hospitality suite for the Van Sweringen brothers (developers of Shaker Heights and Tower City Center) and their business clients.

We are limited to 35 people at this event.  Please RSVP to Drew Rolik of the Tower City Archives by December 17th at drewrolik@forestcity.net.  Tower City’s security requires us to have a list of names of all attendees.  After you RSVP Drew will send you additional details, and you can contact him if you have any questions.  Note that the Greenbrier Suite is NOT handicap accessible.  We have the space reserved from 5:30 to 7:00 on Wednesday, December 18th, and since this is a social event and not a meeting you can arrive (and leave) at any time. There will be light refreshments.  If the weather is very bad, please check your e-mail around 3:00 the day of the event to see if we have cancelled and will reschedule.  Also, Downtown is decorated for the holidays, including Tower City and the adjacent casino, and Public Square, too.  We look forward to seeing you there!

greenbrier suite image


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