Archive for February, 2012

Director, Archives Job

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Date: Feb 16, 2012


Director CC Archives

Reference Title
HR Use Only: Director, Archives
Hospital: Cleveland Clinic Main Campus & Family Health Centers
Job Code: T29021
Pay Grade: 17
Schedule: Full Time
Shift: Days
Hours: 8-5
Job Details:


Manages CC Archives. Includes determination and administration of archival policy for the institution, goal-setting and evaluation, needs assessment, development of new programs, establishment of priorities for project assignments, formulation of budgetary recommendations and coordination of CC strategy on corporate records retention. Advisory role for CC Florida archival requirement and CCHS consultations.


Directs and interprets archival policy for persons and departments in the institution. Determines appraisal standards for material deposited in the Archives which influence the permanent and legal records of the institution. Sets standards for confidentiality of administrative records.

Provides information to internal and external clients from the archival record. Determines relative importance and immediacy of projects to be undertaken that are requested by persons inside or outside the Clinic. Sets priorities.

Develops short and long range plans for Archives, to include expansion of physical space, acquisition of equipment, evaluation of personnel needs and performance. Formulates and justifies annual budget recommendations. Prepares annual report.

Represents The Cleveland Clinic on archival issues to outside institutions. participates educationally and politically in archival profession. Will coordinate and collaborate with CCF departments, including IT, Law, Corporate, Compliance, Finance and others to structure corporate records retention guidelines. Review existing retained records and recommend programs to most effectively manage volume and cost.

Other duties as assigned.


Master’s Degree from an accredited college in Library Science, Archival Science or related areas with coursework in records management, archives, business law and/or business management. Certified Records Manager preferred. Excellent interpersonal communication skills; ability to deal effectively with people of varying educational levels. Familiarity with data base, spreadsheet and word processing software. Undergraduate level course work in art history/aesthetics desired. supervisory experience.


Certification from the Academy of Certified Archivists (CA). Certificate as a Records Manager preferred.


At least four years of experience in the records management field. Experience in a health care environment a plus. Previous RIM training experience highly desirable. Expertise in use of MIcrosoft programs as well as web-based and enterprise-class business systems. Familiarity with best practices for electronic data retention and discovery procedures. Excellent written and oral communication skills and service orientation. Ability to work independently and to work well with senior administration, corporate officers, faculty and staff. Ability to handle print and electronic collections, including ability to lift up to 30 pounds.

Category: Managerial/Professional/Physician


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Please see Fed Bank website for application information.

Librarian – Digital Asset Management-224979
Federal Reserve Bank of Cleveland
Primary Location OH-Cleveland
Full-time / Part-time Full-time
Employee Status Regular
Overtime Status Exempt
Job Type Experienced
Travel No
Shift Day Job
Job Sensitivity Tier II – No Credit Check
Posting Date Feb 15, 2012-Ongoing
An exciting opportunity exists at the Federal Reserve Bank of Cleveland to serve as a member of the Research Library staff focused on Digital Assets Management.  The individual in this position will support and assess overall effectiveness of the Bank’s acquisition, preservation, management, and access to physical and digital collections.  The successful candidate will apply the methodology and standards of archival best practices to born-digital, digitized and physical collections.

Essential Accountabilities:

  • Act as staff consultant and library liaison by working with Library, Research, and Web development staff to define best practices and procedures related to content management and determining specifications for a digital repository that meets the management, access, and preservation needs of archival collections, including Research publications.
  • Implement processes for the effective description, access, preservation, and future migration of digital collections.
  • Develop and maintain plans, procedures, and manuals to define best practices and procedures related to archiving content.
  • Monitor accuracy, consistency, and usability of data to ensure Libraryusers will find the information requested.
  • Provide LibraryReference customer service to Bank employees, Federal Reserve System contacts, and the public by responding to information requests.
  • Work with the Federal Reserve System Archivists in developing programs, exhibits, and outreach activities in preparation for the Fed System centennial.
  • Remain current with emerging standards and professional best practices.
  • Performs other duties as assigned or requested.
  • Adheres to the Bank’s attendance policies through regular and prompt attendance.

Job Specifications:

  • Masters Degree of LibraryScience (MLS) orLibraryand Information Science (MLIS).
  • Requires 4 years of library experience with a minimum of two years working with the curation of digital content.
  • Expertise in digital archival and records management theory and practice.
  • Demonstrated knowledge of descriptive metadata standards including MARC, Dublin Core and of data structure standards relevant to archival control of digital content.
  • Experience with relational databases, digital repository platforms (such as CONTENTdm) with XML, and digital content creation/ transformation tools.
  • Excellent analytical, communication, and interpersonal skills, including ability to work as part of a team and independently.
  • Project management experience with the ability to drive and execute on deliverables.
  • Knowledge of cataloging materials andArchivesclassification.
  • Experience using SharePoint 2010, SydneyPLUS, and programming languages such as .NETand Visual Studio is preferred.


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Thursday February 23, 2012

6:00 to 8:00 pm

Cleveland Clinic Archives

Cleveland Clinic Administrative Campus

3050 Science Park Drive

Beachwood  OH  44122

Please join the Cleveland Archival Roundtable and Ohio’s Heritage Northeast on February 23rd at the Cleveland Clinic Administrative Campus for an informative meeting featuring Dr. Karen Gracy of the Kent State University School of Library and Information Sciences. Dr. Gracy is the author of Film Preservation: Competing Definitions of Value, Use and Practice.  She will be speaking about film preservation and digital preservation strategies.

Refreshments will be served beginning at 6:00.  Dr. Gracy’s program will follow at 6:30.

Please RSVP to Cleveland Clinic archivist Fred Lautzenheiser at lautzef@ccf.org  (216-448-2929) or Bill Barrow at w.barrow@csuohio.edu(216-687-6998)

Meeting Location

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The Society of Ohio Archivists invites you to submit session proposals for its spring 2012 Annual Meeting to be held on May 18, 2012 at the OCLC Conference Center in Dublin, Ohio.

We are looking for proposals which include the following ideas as they relate to records, archives, and special collections: maintenance, control, management, viability, durability, renewability, guardianship, continuing, saving and reusing resources and funding sources, collaboration, sustaining enthusiasm and interest in archives, surviving and planning for downsizing and relocation projects.

Other proposals will be accepted as well. The deadline for proposal submission is March 16, 2012.

Please submit the following information with your proposal:

Session Title:

Session contact person name:

Session contact person phone number:

Session contact person email address:

Session participants (name and organization):

A brief, 100 – 200 word description of the session you are proposing and how it relates to the topics above.

Submissions will be accepted via email. Please send your proposals to Jacky Johnson at johnsoj@muohio.edu

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