Updated Proposed Constitution and By-Laws for Your Review

At the CAR meeting last Saturday, questions and comments were raised about the draft constitution and bylaws for the organization. The draft has been updated in track changes and has been posted to the blog. Please feel free to comment in the comments section of the blog. Plans for an April meeting are still in the works.

Cleveland Archival Roundtable Constitution for member discussion_2

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October is Archives Month

October is American Archives Month! Ohio repositories are sponsoring a month long October Archives Crawl event. Each of the host repositories has its own unique collection full of interesting local history.

The goal of the Archives Crawl is to visit as many of the participating repositories as possible during the month of October and have each of them stamp your passport. Passports can be obtained at the participating repositories.  For more information, see the SOAOhioArchivesPassport2017.

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American Greetings Art Vault Tour

Wednesday September 27

3:00-5:00 PM

1 American Road

Cleveland 44144

For over 100 years, American Greetings has been a manufacturer and retailer of innovative products and today includes five major greeting card brands, party goods, gift-wrap, and more. An innovator in the creation of popular licensed character brands the art vault is not only a treasure trove of greeting card art and history, but also the repository of three-dimensional production art including Holly Hobbie, Strawberry Shortcake, Care Bears, and other iconic character merchandise.

Please join us for a rare opportunity to visit this unique facility and share your knowledge with the staff who are professionalizing the archives. Because of the secure nature of the facility, this tour is scheduled for 3:00 PM. A photo ID is required.

After the tour, please join us for cocktails and comradery at a local watering hole to be determined. Suggestions welcomed!

Copyright American Greetings

RSVP to Leslie Cade by September 22^nd at lcade@clevelandart.org.

Hope to see you there!

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Spring Program Announcement—Digitization Panel

When: Saturday, May 13^th from 10:00am-12:00pm

Where: Dampeer Room at the Case Western Reserve University Kelvin Smith Library, 11055 Euclid Ave, Cleveland, OH 44106

What: Please join the Cleveland Archival Roundtable for our spring program, a digitization projects panel.  Panelists will discuss topics such as choosing and evaluating digitization tools and systems, digitization for internal constituencies, selecting materials for digitization, creating workflows, and providing access to digitized materials.  A panel discussion will follow the presentations, bring your questions!

Space is limited.  Please RSVP to Susan Hernandez at shernandez@clevelandart.org.

Logistics

We will be meeting in the Dampeer Room on the 2nd floor of the Kelvin Smith Library [colored blue-grey on this map]  You must present a photo ID to enter the library. You can find the Kelvin Smith Library on our Interactive Campus map – select KSL from the list and the map will display KSL and surroundings: http://www.case.edu/maps/

Although sometimes free, there is a charge for Garage Parking in the lot under the Kelvin Smith Library on weekends if there is a special event in University Circle; sorry we cannot validate for this.  Enter the lot from East Blvd. and follow the signs to enter the library from the garage. Parking is also available in the Cleveland Museum of Art garage off Jeptha Drive if you don’t mind the walk across to Kelvin Smith.  On street metered parking is free on weekends but is limited.

Coffee and water will be provided.

Presentation Summaries

Helen Conger, Archivist, Case Western Reserve University

Scanning textual documents—what we’ve done and are doing at CWRU Archives

The presentation will briefly review the scanning techniques used over the last dozen years, decisions regarding scanning specifications, metadata, and workflow for textual documents. The speaker will highlight several projects and how they informed decision-making and the regular review of digitization techniques. The speaker will include a description of equipment used.

—–

Virginia Dressler, Digital Projects Librarian, Kent State University

Adapting Omeka for Special Collections and Archival content

An overview of how Omeka is currently used at Kent State for digital collections, which will include a summary of recent enhancements to better represent the archival arrangement in a digital environment. This will include discussion of the adaptations to the admin interface and ingestion process, as well as the changes to the user interface.

—–

Meghan Hays, Local History Librarian, Shaker Heights Public Library

So Many Digital Projects, So Little Time: Prioritization Challenges of a Lone Arranger

As a part-time “lone arranger” with many duties, Meghan will discuss prioritizing digitization projects and cultivating collaboration and partnerships with donors, grant makers, and volunteers.

—–

Melissa Hubbard, Head of Special Collections and Archives, and Stacie Williams, Team Lead, Digital Learning and Scholarship, Case Western Reserve University

Archives Power to the People: A People’s Archive of Police Violence in Cleveland

During the 2015 SAA conference, a group of archivists connected with Cleveland activists to launch the digital archive A People’s Archive of Police Violence. Since then, the archive has been managed by local activists with ongoing support from professional archivists. As a case study, this presentation will explore the ways that digitization and digital archives skill sets can be used to support community projects that originate outside of traditional institutional contexts.

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Joanne O’Dell, Senior Librarian and Archivist, Federal Reserve Bank of Cleveland

Throwback Thursday: Thank you for your memories!

Partnering with the Employee Communications Department at the Federal Reserve Bank of Cleveland, the archives posted 8-15 unidentified images to a “Mystery Collection” in CONTENTdm on the first Thursday of each month for 3 months in 2016. Employees were invited to add tags to identify the images; names, dates, and other applicable information.

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CAR Digitization Panel Call for Participation

What: Digitization Panel Discussion

When: Saturday, May 13^th from 10:00am-12:00pm

Where: Dampeer room at the Case Western Reserve University Kelvin Smith Library

Is your institution digitizing materials?  Do you have a project you’ve been itching to share?  Maybe you’ve experienced a project that didn’t go so well that others could learn from?  Do you have experience choosing or maintaining a system related to your digitization program?  The Cleveland Archival Roundtable is planning a digitization projects program and invites proposals for participation in a panel discussion to be held on Saturday, May 13th from 10:00am-12:00pm in the Dampeer room at the Case Western Reserve University Kelvin Smith Library.

Panelists will speak for approximately 10 minutes on a digitization project or topic, and will then take part in a panel discussion guided by questions from the audience.

In particular, we are interested in covering the following topics:

• Methods for choosing and evaluating tools and systems like digital asset management systems, metadata tools, and access systems. We would like to cover a variety including products like CONTENTdm and PastPerfect, homegrown systems, and open source systems like Islandora.  Which systems and tools worked well and why?  Which systems and tools didn’t work so well?
• Digitization for internal constituencies, i.e. corporate archives or the digitization of materials that can’t be shared with the general public.
• Methods for selecting materials for digitization, creating workflows, providing access, and lessons learned.

We are looking for diverse perspectives from archivists representing different types and sizes of archival institutions such as:

• Institutions with established digitization programs
• Institutions just starting digitization programs
• Lone arrangers
• Corporate archives

If you are interested in participating, please send a presentation title and brief description of your topic to Susan Hernandez [shernandez@clevelandart.org] and Bill Barrow [bill.barrow@yahoo.com] by March 24^th, 2017.

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SAA Travel Award information

The Donald Peterson Student Travel Award Subcommittee invites applications from archival science students and recent graduates of archival programs.  The award subsidizes travel to the SAA Annual Meeting for students presenting research or actively participating in an SAA-sponsored committee, section, or roundtable.

Award and application information follow below.  The application deadline is February 28, 2017.  If you have any questions regarding the award or the application process, please contact Rachel Howard, Donald Peterson Student Travel Award Committee Chair, at jody.thompson@library.gatech.edu.

Purpose and Criteria for Selection

Established in 2005, this award supports students and recent graduates from graduate archival programs within North America to attend SAA’s Annual Meeting. The goal of the scholarship is to stimulate greater participation in the activities of the Association by students and recent graduates. This participation must include either a presentation of research during the Annual Meeting or active participation in an SAA-sponsored committee, section, or roundtable.

Eligibility

Awarded to an SAA member in good standing who is currently enrolled in an archival education program or who graduated from an archival education program in the previous calendar year. Applications are evaluated based on the merits of the applicant’s essay and letters of recommendation.

Sponsor and Funding

The Society of American Archivists, in honor of Donald Peterson (1908-1999), New York lawyer and philatelist, whose deep appreciation of world history and preservation developed early through his stamp collecting and held true throughout his life.

Prize

Up to $1,000 in support of registration, travel, and accommodation expenses associated with the SAA Annual Meeting.

First Awarded

2006

Application Form and Documentation

Submit three copies of the following to the address on the application form:

1. A 500-word essay describing the applicant’s career goals and potential impact on the archival profession.
2. Unofficial transcript to verify student status or copy of graduate diploma.
3. Two letters of recommendation from individuals having definite knowledge of the applicant’s qualifications.
4. Application form

Application Deadline

February 28, 2017

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OHRAB Grant Opportunities

The Ohio Historical Records Advisory Board announces the availability of grants between $500 and $5,000 to archival institutions to fund projects to preserve and/or provide access to Ohio’s historical records.  The grants are funded by the National Historical Publications and Records Commission (NHPRC), an arm of the National Archives and Records Administration (NARA) through their State Board Programming Grants. Projects eligible for funding in 2017 include:

• Assessment and Strategic Planning: hiring consultants to identify needs and priorities for improving the organization, description, preservation and access to collections.
• Access, Arrangement and Description: identifying, organizing, and improving access to historical records.
• Preservation: purchasing archival file folders, archival boxes, dehumidifiers, humidifiers, hygrothermographs, or HEPA vacuum cleaners.
• Website Development: Adding collections to online catalog, developing virtual archives, or creating an on-line database. Websites designed to support access to researchers (e.g., online catalogs, finding aids, and digitized collections, rather than curated web exhibits) will receive preference in funding.

Grant applications are due February 28, 2017.  More information on the grants, including the application packet, is available here. (http://www.ohrab.org/grants/regrant/)

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