Archive for the ‘Job Announcements’ Category

Archival Intern


Laurel School is seeking talented staff who want to join an environment where our students are first and staff strive to make a difference in their lives. We seek to attract culturally and academically diverse staff who thrive on being engaged participants in our academic community. The most successful candidates see opportunities before problems and can laugh at themselves while succeeding in a fast-paced, forward-thinking educational environment. Laurel lives its mission: to inspire each girl to fulfill her promise and to better the world. We continually challenge our community to dream, dare, and do.

Position Summary

Laurel School is looking for an Archival Intern to work with staff to identify, organize and improve access to the local and national accomplishments of Laurel alumnae. The Archival Intern will inventory existing archival material; process existing archival data; create collection guides and other basic finding aids; and draft a records retention policy and schedule for the historic records of the archive. In addition, the Archival Intern will conduct and record oral histories with selected alumnae for the 125 Laurel Trailblazers project.


Intern working on a graduate degree in archives or museum studies is required. Completion of at least the introductory courses in archives principles and practices via an accredited library science program is preferred. Solid computer skills. Good communication, time management, and organizational skills are required.

Work Environment  

Laurel School is a dynamic, forward-thinking, K-12 girls’ school, with a co-ed pre-primary division where every child is well known. As a Facing History and Ourselves School, Laurel is fully committed to equity and inclusion; we actively seek a culturally diverse faculty and staff.

Laurel enjoys an outstanding local and national reputation and is home to the Laurel Center for Research on Girls. In a highly competitive school landscape, Laurel is fortunate to be a school of choice in Cleveland. Our emphasis on the whole child and our legacy of excellence in the teaching of girls set us apart. Located in Shaker Heights, OH (15 minutes from downtown Cleveland) with an additional rural campus 17 minutes away, the school has an urban/rural advantage. The work environment is noted for being family-friendly and flexible. The feeling in the school is joyous, collaborative, and innovative. Our curricular philosophy emphasizes community-based, interdisciplinary and experiential learning. Collaboration and reflective practice are key to pedagogy at Laurel. The school is fully committed to a culturally diverse faculty and student body.

Laurel School is dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race; color; religion; sex; national origin; handicap or disability; sexual orientation; or status as a veteran, Vietnam era, or special disabled veteran.

Contact: Hope Murphy, Director of Studies, K-8, Laurel School, hmurphy@laurelschool.org


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Job Description: Part-Time Archivist – Herb Society of AmericaHerb Society logo

The Herb Society of America, a non-profit 501(c)3 organization headquartered in Kirtland, Ohio, seeks an experienced candidate for a temporary part-time archivist position.

The Society has been promoting herbs and educating the public about herbs since 1933. With forty units located across the United States, the group supports the National Herb Garden at the National Arboretum in Washington, DC and numerous public gardens throughout the country.  In addition to herbal education, the organization actively promotes conservation efforts through its GreenBridgesTM and Notable NativeTM programs.

The Society houses a 124-linear-foot archive of materials in various formats dating from the founding of the organization in 1933 to the present. The organization seeks a professionally trained, experienced archivist to process recent acquisitions into existing record groups and to make recommendations for the ongoing management and preservation of the collection. The position is short-term and part-time until all records are processed, the inventory updated, the collection is satisfactorily organized, and recommendations for ongoing management and preservation of the archives are made. Hours are flexible, Monday through Thursday between 9:00AM and 5:00PM, up to 30 hrs. per week. The position reports to the Interim Director of Operations.

Job Description:

  • Process materials in accordance with The Society’s archival policies and guidelines and professional standards.
  • Arrange and describe unprocessed records using existing record groups and series included in the established “Inventory of Records and Manuscripts in The Herb Society of American Archives.”
  • Update and revise the Inventory as needed.
  • Shift materials as necessary to optimize arrangement and allow for the addition of future materials.
  • During the project, make recommendations to the Interim Director of Operations concerning The Society’s existing records management policies and disposal schedules in consultation with the Director of Operations, Treasurer, Board of Directors, and Library Advisory Committee.
  • Identify and make recommendations for the physical care and preservation of inactive, permanent records having historical value and suggest their transfer to the archives.
  • Make recommendations for ongoing management and preservation of the archives.


  • MLS/MLIS librarian archivist graduate professional degree from an American Library Association accredited university preferred, advanced archival degree considered.
    • 3 years minimum professional archival experience
    • Ability to lift materials weighing up to 40 pounds and ability to tolerate dust
    • Horticultural or botanical background helpful, but not necessary
    • Library experience preferred

Supervisor: This position reports to the Interim Director of Operations of The Herb Society of America.

Skills and Abilities:  Outstanding management skills, a high level of initiative, creative and flexible problem-solving skills and ability to work independently.

Salary: $20 / hour, up to 30 hours per week for 8 weeks.

Application Process:

Application deadline May 15, 2019. Review of candidates and their application materials will begin immediately. Applicants should include a resume and references, a cover letter describing your interest in the position, and a statement of how your background meets the required qualifications.

Application materials can be sent to director@herbsociety.org or mailed to:

Gretchen Faro, Interim Director of Operations

The Herb Society of America

9019 Kirtland-Chardon Road

Kirtland, Ohio 44094


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Library & Archives Internships

The Rock & Roll Hall of Fame’s Library & Archives offers opportunities for intern experiences to graduate students preparing for careers in libraries and archives. Interns will work closely with one of the Rock Hall’s librarians or archivists to develop professional level skills that will prepare them for the workforce.

There are three internship projects currently offered:

  1. Processing of archival analog and digital A/V and manuscript collections and institutional records, to include arrangement and description, writing finding aids, the creation of metadata, and use of collection management system, Adlib.
  2. Library collection development, including the evaluation of the library backlog to assess accuracy of inventories, determine the core collection, and make recommendations for deaccession.
  3. Cataloging academic dissertations in OCLC, transferring records into collection management system, Adlib, and adding local holdings information.


An intern must currently be enrolled in a relevant graduate school program and completed coursework related to archives, library and information science, public history, music history, history, museum studies, or the equivalent. A maximum of 20 hours a week can be worked during the academic year for at least 8 weeks. Summer interns can work up to a 40-hour week. Interns are eligible for a stipend.


  • Basic understanding of archival arrangement and description, collection development, or MARC cataloging as appropriate
  • Detail-oriented
  • Skilled with computers and databases
  • Excellent communication skills, both written and verbal
  • Ability to work independently and collaboratively
  • Ability to lift up to 40 lbs
  • Historical knowledge of rock and roll and related music genres strongly preferred

Application Procedures:

*Library & Archives internships are located in the Gill and Tommy LiPuma Center for Creative Arts on the Cuyahoga Community College Metro campus at 2809 Woodland Ave, Cleveland, OH 44115.

Jennie Thomas | Director of Archives

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Job ID 7350

Working independently, the Library Assistant 5 will perform advanced tasks and oversee the digitization of unique and sometimes rare library and community materials. Library Assistant 5 will manage the digitization lab, processes, equipment, and student workers, as well as participate in the development and success of a digital preservation program.

To apply, go to CWRU’s Careers page here.

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Case Western Reserve University has an opening for an Archivist, Scholarly Resources & Special Collections – Librarian 3.

For further information and to apply, click here: https://employment.case.edu/psp/ERECRUIT/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=7319&PostingSeq=1

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Volunteer needed to help the Ronald McDonald House of Cleveland assemble, catalogue, and preserve our historical archive.

The Ronald McDonald House of Cleveland supports families whose children receive treatment at area medical centers by providing a home-like environment and essential resources and services.  We operate a 55-family House, Family Rooms in four local hospitals and an online family resource link, RedTreehouse.org.

In 2019 we will be celebrating our 40thanniversary of serving  families here in Cleveland.  We have years of material and are seeking a volunteer with experience in archiving to help organize and preserve the history of the Ronald McDonald House of Cleveland.

If you are interested please contact me.

Deb Hopkins, Outreach Coordinator, Ronald McDonald House of Cleveland, o: 216.229.5757 x1105, m: 630.740.4855, e: dhopkins@rmhcleveland.org

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Application deadline is this Friday, January 30th.

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Hawken School is looking for a part-time, temporary project archivist.  Hours are flexible, and could be 12 hours per week for 6 months, or, longer hours per week for a shorter duration.

The current archives include primarily paperwork, publications, and photos. There is nothing of a “legal” nature in this set of information.

Several boxes have been partially organized, and there are about 20 boxes that still need to be sorted. Photos will need to be reviewed by alumnae then scanned and added into the digital archives.

We are seeking someone to:

*   Evaluate the current organizational structure, and offer “best practices” recommendations for organization and extent of collections (for example, how many yearbooks should be kept per school year?
*   Continue to sort and document boxes
*   Create a process for storing and documenting planned and unplanned additions to the archives
*   Create a process and finding aid; recommend a system for check in/check out of materials
*   Recommend resources and coordinate conversion of various medium (VHS, old film, etc.)

Hawken School: founded 1915, located in Chesterland, Ohio. Please see www.hawken.edu<http://www.hawken.edu/> for more information about the School.

Interested candidates may submit a letter of interest and resume to: hawkenemployment@hawken.edu<mailto:hawkenemployment@hawken.edu> attention Gina Walter, Director of Strategic Marketing. We respectfully ask for email rather than phone call.

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Temporary Digital Projects Assistant – Research Department, Cleveland Fed

Position Summary:

  • Executes document and information preservation projects in the Bank’s Research Library using digital tools and established protocols and standards.
  • Provides technical expertise and planning input to digital and preservation projects.
  • Execute information and document preservation projects.
  • Create, organize and edit digital files to meet project objectives.
  • Maintain and troubleshoot specialized software.
  • Monitor accuracy and consistency of data to ensure completeness of projects.
  • Perform other duties as assigned or requested.
  • Adhere to the Bank’s attendance policies through regular and prompt attendance.
  • Requires following vaguely defined procedures. Decisions are made with complex reasoning. Decisions affect the department and may affect the entire Bank.

Problem Solving Skills:

  • Interpersonal communication: Requires communicating well with people at different levels, frequently sharing information with others while listening to and understanding their points of view.


  • 1 year of related work experience or digital preservation coursework.
  • Familiarity with document scanning software and hardware and image editing software (e.g. Photoshop).
  • Familiarity with general document preservation standards.
  • Ability to perform independent research

Additional Information:

  • This position temporary, lasting approximately 12 months.
  • The work schedule for this position is Monday – Friday with flexible start and end times ranging between 7:30 am and 5:30 pm; working 35 – 40 hours per week.

Please apply on-line at http://www.clevelandfed.org/about_us/career_center/index.cfm

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Click the image below for a larger view of the announcement.  The deadline for applications is October 15th.



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