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Archive for the ‘Meetings’ Category

What: Digitization Panel Discussion

When: Saturday, May 13th from 10:00am-12:00pm

Where: Dampeer room at the Case Western Reserve University Kelvin Smith Library

Is your institution digitizing materials?  Do you have a project you’ve been itching to share?  Maybe you’ve experienced a project that didn’t go so well that others could learn from?  Do you have experience choosing or maintaining a system related to your digitization program?  The Cleveland Archival Roundtable is planning a digitization projects program and invites proposals for participation in a panel discussion to be held on Saturday, May 13th from 10:00am-12:00pm in the Dampeer room at the Case Western Reserve University Kelvin Smith Library.

Panelists will speak for approximately 10 minutes on a digitization project or topic, and will then take part in a panel discussion guided by questions from the audience.

In particular, we are interested in covering the following topics:

  • Methods for choosing and evaluating tools and systems like digital asset management systems, metadata tools, and access systems. We would like to cover a variety including products like CONTENTdm and PastPerfect, homegrown systems, and open source systems like Islandora.  Which systems and tools worked well and why?  Which systems and tools didn’t work so well?
  • Digitization for internal constituencies, i.e. corporate archives or the digitization of materials that can’t be shared with the general public.
  • Methods for selecting materials for digitization, creating workflows, providing access, and lessons learned.

We are looking for diverse perspectives from archivists representing different types and sizes of archival institutions such as:

  • Institutions with established digitization programs
  • Institutions just starting digitization programs
  • Lone arrangers
  • Corporate archives

If you are interested in participating, please send a presentation title and brief description of your topic to Susan Hernandez [shernandez@clevelandart.org] and Bill Barrow [bill.barrow@yahoo.com] by March 24th, 2017.

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At 6pm on November 15th, the Cleveland Archival Roundtable met at the John Carroll University’s Northeast Ohio Broadcast Archives (NOBA).  We held a business meeting and took a tour of the facility.  Below are the minutes of the business meeting.

 

  1. New Facebook page  https://www.facebook.com/ClevelandArchivalRoundtable/
  2. Tentative schedule of events and call for participation
    • Octavofest October 19 reports from UCI libraries if anyone is in attendance (Clark, Dittrick, Gund, Ingalls, Kelvin Smith)
    • December 8, 2016 NEO-RLS Day for Special Collections workshop. Daytime program
    • January 13, 2017 SAA MPLP workshop at Kelvin Smith Library. Daytime program
    • Spring 2017 Program focusing on digital projects and programs at local institutions. We would like this to be a daytime program, promoted as a professional development opportunity. Suggested locations include the Cleveland Clinic and CMA. We could solicit speakers via email and/or Facebook or directly. Daytime program.
      • ACTION ITEM: We need someone to spearhead this meeting/program
    • April 5-8, 2017 MAC annual meeting, Omaha
    • Spring 2017 SOA annual conference
    • Summer 2017 casual summer meeting/picnic. Possible locations include Bedford Historical Society and Garfield historic site. Daytime program.
      • ACTION ITEM: We need someone to spearhead this event
      • Leslie will contact Drew Rolick to see if he would like to help with this event
    • July 23-29, 2017 SAA Annual conference, Portland OR
    • Fall 2017 program on electronic records. Reach out to ARMA for assistance, ideas, possible collaboration. We would prefer a case study format by institutions that are at various stages of implementing e-rec programs. Daytime program.
      • ACTION ITEM: Reach out to ARMA, perhaps through the Clinic archives.
    • October 2017 MAC fall symposium
    • Spring 2018 workshop/presentation on grant writing and funding opportunities by the Foundation Center. Daytime program.
      • ACTION ITEM We need someone to spearhead this event and reach out to the Foundation Center.
      • Jill Tatem expressed an interest in planning this event
    • Summer 2018 Casual summer meeting/event at Cleveland Blues baseball game
      • ACTION ITEM:  Contact Jeremy Feador, Cleveland Indians archivist and Cleveland Blues member, about this possible event at the appropriate time.
  3. Other meeting ideas
    • Proposed: Cooperative/collaborative archival collecting in NE Ohio vis a vis institutional missions, collaborations, and funding
    • Margaret Burzynski-Bays elaborated on her ideas for this type of program and possible accompanying institutional directory. The group discussed suggestions for enhancing collaboration.
    • Suggestions from the group
  4. Organizational structure and dues
    • The Steering committee is working on an organizational structure that will include dues for participating members, formalizing the makeup of the steering committee, and holding elections. Members can expect these changes to be enacted for 2018.
  5. CAR OHRAB member representative discussion [Meghan Hays]
    • Meghan spoke about the board’s role and the search to fill empty seats which are currently appointed by the governor. The board is interested in having representation from local organizations. Meghan will craft a call for participation that will be sent to CAR members.

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What: Join us for an evening of looking backward and moving forward.  On the agenda is a brief general meeting, light refreshments and a presentation by Dr. John Grabowski.  A founding member of CAR, John will give a talk on the history of the archives profession in Northeast Ohio.  Also open for visitors will be the exhibit in Special Collections: “The Quickening: the Archives Profession in Northeast Ohio, 1957-1977.

When: 6 pm, September 30th, 2015

Where: Kelvin Smith Library Special Collections.  11055 Euclid Avenue, Cleveland, Ohio 44106-7151

RSVP: Nora Blackman 368-6504 or exo2@case.edu

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Cleveland Archival Roundtable Special Event

Saturday May 30, 2015

image001

Please join us for a special afternoon in downtown Cleveland beginning with the traditional Memorial Day Observance at the Soldiers and Sailors Monument on Public Square at 12 noon.

CAR members and guests will then meet at 1:30 pm in the Special Collections Department of the Cleveland Public Library for a brief meeting and tour of the Lincoln in Cleveland exhibit.

At 3:30 pm CAR members and guests are welcome to attend a free presentation in Special Collections on the Art of the Civil War presented by Jesse Bryant-Wilder.

For more information and reservations please contact the Special Collections Department at 216-623-2818 or special.collections@cpl.org.

Parking is available in garages at 320 Superior Avenue (one block from both CPL and Public Square) and 777 Rockwell of East 9th Street (two blocks from CPL off East 6th).  The usual garage rates are $5. Street parking may also be available. For more information on parking please see:

https://www.google.com/maps/place/Standard+Parking/@41.5012093,-81.6901831,18z/data=!4m2!3m1!1s0x0:0xb60cc3f3c3c6f089

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The Cleveland Archival Roundtable celebrated 25 years of service activity to the archival community in northeast Ohio on December 10, 2014.  We met in a combined venue of The Sculpture Center and The Artists Archives of the Western Reserve with a full and exiting schedule of events befitting the auspicious occasion.

On the agenda was a presentation of the history and development of our organization, a special introduction to and recognition of our founding members: Nancy Erdy, Carol Tomer,  John Grabowski and Dennis Harrison (unable to attend), our round-robin updates on area archival developments (not the least of which concerned #saa15 updates) and an institutional overview of our host sites complete with a guided tour of the then current exhibits.  In the finest CAR tradition, a delicious selection of treats were provided, capped off with a special anniversary cookie decorated with our coat of arms.

Anniversary Cookie decorated with the CAR coat of arms

Anniversary Cookie decorated with the CAR coat of arms

Fred Lautzenheiser and Leslie Cade prepare for the crowd

Fred Lautzenheiser and Leslie Cade prepare for the crowd

Guests enjoy socializing at the event and a tour of the Japanese Contemporary Fiber Sculpture exhibit led by Ann Craddock Albano, Executive Director and Chief Curator, The Sculpture Center (second from left)

Guests enjoy socializing at the event and a tour of the Japanese Contemporary Fiber Sculpture exhibit led by Ann Craddock Albano, Executive Director and Chief Curator, The Sculpture Center (second from left)

Fred Lautzenheiser and Helen Conger present CAR’s historical highlights and introduce founding members

Fred Lautzenheiser and Helen Conger present CAR’s historical highlights and introduce founding members

Mindy Tousley, Executive Director, Artists Archives of the Western Reserve presented an introduction to the items on exhibit in the gallery an overview of the institution which included a tour of the storage area designed to accommodate the unique mission of the archive.

Mindy Tousley, Executive Director, Artists Archives of the Western Reserve presented an introduction to the items on exhibit in the gallery an overview of the institution which included a tour of the storage area designed to accommodate the unique mission of the archive.

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A guest post Fred Lautzenheiser

VIRGINIA ELIZABETH (MARTIN) KRUMHOLZ

Virginia Martin was born in 1931 in Evansville, Indiana, the daughter of an Episcopal priest, who moved around the Midwest as his assignments changed. According to an article by Pierre Clavel, Virginia and Norman Krumholz married when he was in graduate school at Cornell in the early 60s.  They had two sons (one of whom predeceased Virginia) and a daughter.  They eventually moved to Cleveland where Professor Krumholz taught in the school of urban affairs at Cleveland State University and served as a well-known advisor on urban planning.

Virginia was always interested in things historical, including archives.  She would be fascinated by this type of thing on trips to Europe and elsewhere.  Norman recalled a vacation in  Jamaica when  Virginia did not participate in any of the normal tourist activities – swimming, carriage rides, sunbathing,  shopping, etc.  All she did was visit historic places and look at antique documents.

Virginia received her bachelor’s degree in journalism from the University of Missouri in 1952.   She completed the archives program at Case Western Reserve University under Mrs. Ruth Helmuth’s direction and in 1975 received her M.A. in history with a specialization in archival administration.  She augmented this formal education by earning certificates of training at the annual CWRU Archival Administration Workshops in the years 1974 through 1978.  She also earned certificates from American Records Managers and Administrators (now ARMA) in the years 1976 and 1985.

Her career was intertwined with the rise of archival repositories in the Cleveland area, and in several cases she either established archives or upgraded them to professional status.  She was retained as a staff archivist by her mentor, Ruth Helmuth, in the CWRU University Archives, from November 1974 to 1977.  From 1977 to the spring of 1979 she was Assistant to the University Archivist.

In 1979 Virginia was engaged by the Catholic Diocese of Cleveland  to organize their records, which had been stored in the Chancery since 1870, and to train a new archivist, Christine Krosel, for the Diocesan Archives. She was originally hired for three years but stayed four, until 1982.  In 1984 she returned as director of  the Corporate Records Project for the Catholic Press Union (including the Universe Bulletin and  the two other Catholic newspapers in northeast Ohio), from 1985 to 1987.  At the same time she was working on organizing an archives consortium for the Associated Colleges of Cleveland.  This group consisted of the five Catholic institutions of higher learning in the diocese.

She went across the park to found the archives of the Cleveland Museum of Art in 1988.  With the Museum’s 75th anniversary coming in 1991, they wanted a professional archivist, for which the Gund Foundation provided a grant. Virginia established the archives and the nationally recognized records management program.  She carried out the original organization of the collections, which in turn made possible the published museum histories: Object Lessons: Cleveland Creates an Art Museum and Cleveland Builds an Art Museum: Patronage, Politics, and Architecture 1884-1916.

The Cleveland Museum of Natural History had an archives beginning in 1982 but needed a new professional when its second archivist, Anita Weber, left for Washington DC in 1996, and Virginia stepped up to the plate.  She arrived in 1997 and placed the archives on a firm footing, remaining there until the end of 2003.  Evie Newell, the succeeding archivist, wrote up a document, “Pearls from Virginia,” which among other things enumerated the three principal things which Virginia believed an archives should do:  facilitate research, preserve the validity of the archival holdings, and preserve their context.

The archives of the Episcopal Diocese of Ohio, located at Trinity Cathedral in downtown Cleveland, had been in existence for quite a long time, but as in the case of the Catholic archives, had never had a professional archivist at its head.  Virginia came on as assistant to the longstanding archivist, and when he retired she became head of archives, remaining in that position until she became ill and had to resign.  She worked well with her predecessor and was respectful of what he had done.  Having been a member of the Episcopal Church, she was already versed in its history and could answer many reference questions from her own experience and knowledge.

Virginia was a consultant  either formally or informally for a number of different archives in the area.  Her strong personality left no doubt about where she stood on any given topic.  Her loyalty to the institution for which she worked was absolutely unassailable, and in this respect she brought forward the view of the founding father Hilary Jenkinson.  She followed strict rules for admitting researchers and for allowing archival information, whether textual or audiovisual,  to be let out.  She also used terms and definitions with care. I was swiftly corrected one day when in passing I used the expression “institutional archives” – I was informed that it was redundant and therefore not good to use the adjective “institutional” because these ARE archives.  If they aren’t “institutional” they are not archives, but collections of another sort.

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Cleveland Archival Roundtable Event

Tuesday June 17, 2014

6:00 to 8:00 pm

Dittrick Medical History Center

Case Western Reserve University

11000 Euclid Avenue, Cleveland

Please join the Cleveland Archival Roundtable on Tuesday June 17, 2014 to meet Richard Shrake, the new library director at WRHS, and Melissa Hubbard, new director of special collections at CWRU.  Following a casual reception we will enjoy a tour of the exhibition The Lakeside Unit: Cleveland Medicine in World War I including a presentation by exhibit curator Jenny Nieves and UH archivist Dianne O’Malia.

Lakeside-events

In 1914, two and a half years before the US entered World War I, Cleveland’s foremost physicians and surgeons gathered their resources and took a group, called the Lakeside Unit, to Paris to tend to injured French and British soldiers.  This was done on an entirely neutral platform and set the stage for the formation of similar university hospital units from all over the country.This trip was well documented in photographs, diaries and other documents. These and some artifacts from this trip will be featured in the exhibit.

Jennifer Nieves, archivist at the Dittrick and Dianne O’Malia, archivist for University Hospitals, are nearing the completion of several projects that showcase the history of the Lakeside Unit. We’ve announced the pending completion of the Lakeside Unit website several times in the past few years. One thing or another delayed this process: change in web designers, web platforms and our fulltime positions, but we are now almost ready for release. During the past year we discovered photographs we hadn’t seen before, found interesting tidbits in George Crile’s diary not read earlier, and we acquired more Lakeside Unit related items that will be included in the site. We have also made contact with other institutions commemorating the WWI medical experience, and hope to work with them on future projects.

For more information about the exhibition and for directions and parking information please visit the museum website at http://artsci.case.edu/dittrick/upcoming-events/

Contributions to defray the cost for security personnel for the evening and to shore up the CAR bank account will be welcome at the meeting!

Please RSVP to Helen Conger at hconger@case.edu

 

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