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Posts Tagged ‘archives’

When: Saturday, May 13th from 10:00am-12:00pm

Where: Dampeer Room at the Case Western Reserve University Kelvin Smith Library, 11055 Euclid Ave, Cleveland, OH 44106

What: Please join the Cleveland Archival Roundtable for our spring program, a digitization projects panel.  Panelists will discuss topics such as choosing and evaluating digitization tools and systems, digitization for internal constituencies, selecting materials for digitization, creating workflows, and providing access to digitized materials.  A panel discussion will follow the presentations, bring your questions!

Space is limited.  Please RSVP to Susan Hernandez at shernandez@clevelandart.org.

Logistics

We will be meeting in the Dampeer Room on the 2nd floor of the Kelvin Smith Library [colored blue-grey on this map]  You must present a photo ID to enter the library. You can find the Kelvin Smith Library on our Interactive Campus map – select KSL from the list and the map will display KSL and surroundings: http://www.case.edu/maps/

Although sometimes free, there is a charge for Garage Parking in the lot under the Kelvin Smith Library on weekends if there is a special event in University Circle; sorry we cannot validate for this.  Enter the lot from East Blvd. and follow the signs to enter the library from the garage. Parking is also available in the Cleveland Museum of Art garage off Jeptha Drive if you don’t mind the walk across to Kelvin Smith.  On street metered parking is free on weekends but is limited.

Coffee and water will be provided.

Presentation Summaries

Helen Conger, Archivist, Case Western Reserve University

Scanning textual documents—what we’ve done and are doing at CWRU Archives

The presentation will briefly review the scanning techniques used over the last dozen years, decisions regarding scanning specifications, metadata, and workflow for textual documents. The speaker will highlight several projects and how they informed decision-making and the regular review of digitization techniques. The speaker will include a description of equipment used.

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Virginia Dressler, Digital Projects Librarian, Kent State University

Adapting Omeka for Special Collections and Archival content

An overview of how Omeka is currently used at Kent State for digital collections, which will include a summary of recent enhancements to better represent the archival arrangement in a digital environment. This will include discussion of the adaptations to the admin interface and ingestion process, as well as the changes to the user interface.

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Meghan Hays, Local History Librarian, Shaker Heights Public Library

So Many Digital Projects, So Little Time: Prioritization Challenges of a Lone Arranger

As a part-time “lone arranger” with many duties, Meghan will discuss prioritizing digitization projects and cultivating collaboration and partnerships with donors, grant makers, and volunteers.

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Melissa Hubbard, Head of Special Collections and Archives, and Stacie Williams, Team Lead, Digital Learning and Scholarship, Case Western Reserve University

Archives Power to the People: A People’s Archive of Police Violence in Cleveland

During the 2015 SAA conference, a group of archivists connected with Cleveland activists to launch the digital archive A People’s Archive of Police Violence. Since then, the archive has been managed by local activists with ongoing support from professional archivists. As a case study, this presentation will explore the ways that digitization and digital archives skill sets can be used to support community projects that originate outside of traditional institutional contexts.

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Joanne O’Dell, Senior Librarian and Archivist, Federal Reserve Bank of Cleveland

Throwback Thursday: Thank you for your memories!

Partnering with the Employee Communications Department at the Federal Reserve Bank of Cleveland, the archives posted 8-15 unidentified images to a “Mystery Collection” in CONTENTdm on the first Thursday of each month for 3 months in 2016. Employees were invited to add tags to identify the images; names, dates, and other applicable information.

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What: Digitization Panel Discussion

When: Saturday, May 13th from 10:00am-12:00pm

Where: Dampeer room at the Case Western Reserve University Kelvin Smith Library

Is your institution digitizing materials?  Do you have a project you’ve been itching to share?  Maybe you’ve experienced a project that didn’t go so well that others could learn from?  Do you have experience choosing or maintaining a system related to your digitization program?  The Cleveland Archival Roundtable is planning a digitization projects program and invites proposals for participation in a panel discussion to be held on Saturday, May 13th from 10:00am-12:00pm in the Dampeer room at the Case Western Reserve University Kelvin Smith Library.

Panelists will speak for approximately 10 minutes on a digitization project or topic, and will then take part in a panel discussion guided by questions from the audience.

In particular, we are interested in covering the following topics:

  • Methods for choosing and evaluating tools and systems like digital asset management systems, metadata tools, and access systems. We would like to cover a variety including products like CONTENTdm and PastPerfect, homegrown systems, and open source systems like Islandora.  Which systems and tools worked well and why?  Which systems and tools didn’t work so well?
  • Digitization for internal constituencies, i.e. corporate archives or the digitization of materials that can’t be shared with the general public.
  • Methods for selecting materials for digitization, creating workflows, providing access, and lessons learned.

We are looking for diverse perspectives from archivists representing different types and sizes of archival institutions such as:

  • Institutions with established digitization programs
  • Institutions just starting digitization programs
  • Lone arrangers
  • Corporate archives

If you are interested in participating, please send a presentation title and brief description of your topic to Susan Hernandez [shernandez@clevelandart.org] and Bill Barrow [bill.barrow@yahoo.com] by March 24th, 2017.

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A free workshop for the American Theatre Archive Project will be held at the Kelvin Smith Library, Case Western Reserve University, 11055 Euclid Ave, Cleveland, OH 44106, on August 18, 2015, from 9:00 a.m. to 1:00 p.m. to introduce archivists to the ATAP Initiation Program, a process through which theatre companies establish an archival program.  Scheduled to coincide with the Society of American Archivists annual meeting, this is a great opportunity to learn more about the work of ATAP and the ATAP Ohio Team.  Space is limited, and preference will be given to Cleveland area archivists.  Registration for the workshop is free, and lunch will be provided.  Please complete the registration form by August 7, 2015.

Details and the link to the registration form are here: https://docs.google.com/forms/d/1OspptVCAJdCtqJRSZlfnkQK3jsZ1UJfX09SIgQiuGOY/viewform.  In the meantime, find out more about ATAP by visiting americantheatrearchiveproject.org and/or contacting Colleen Reilly at colleenkreilly@gmail.com.

ATAP is a network of archivists, dramaturgs, and scholars dedicated to preserving the legacy of the American theatre operating under an initiative of the American Society for Theatre Research (ASTR).  Through the ATAP Initiation Program, location-based teams work with individual theatre companies to evaluate their records, develop an archiving plan, and secure funding to support long-term archive health.  Once established and made accessible to theatre makers, scholars, patrons, and funders on premises online, and/or in a repository, a theatre’s archives support institutional integrity and development.  ATAP currently has active teams throughout the United States, and training sessions for team members have been conducted in Austin, Baltimore, Boston, New York, Philadelphia, Seattle and Portland.

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