Archival Intern


Laurel School is seeking talented staff who want to join an environment where our students are first and staff strive to make a difference in their lives. We seek to attract culturally and academically diverse staff who thrive on being engaged participants in our academic community. The most successful candidates see opportunities before problems and can laugh at themselves while succeeding in a fast-paced, forward-thinking educational environment. Laurel lives its mission: to inspire each girl to fulfill her promise and to better the world. We continually challenge our community to dream, dare, and do.

Position Summary

Laurel School is looking for an Archival Intern to work with staff to identify, organize and improve access to the local and national accomplishments of Laurel alumnae. The Archival Intern will inventory existing archival material; process existing archival data; create collection guides and other basic finding aids; and draft a records retention policy and schedule for the historic records of the archive. In addition, the Archival Intern will conduct and record oral histories with selected alumnae for the 125 Laurel Trailblazers project.


Intern working on a graduate degree in archives or museum studies is required. Completion of at least the introductory courses in archives principles and practices via an accredited library science program is preferred. Solid computer skills. Good communication, time management, and organizational skills are required.

Work Environment  

Laurel School is a dynamic, forward-thinking, K-12 girls’ school, with a co-ed pre-primary division where every child is well known. As a Facing History and Ourselves School, Laurel is fully committed to equity and inclusion; we actively seek a culturally diverse faculty and staff.

Laurel enjoys an outstanding local and national reputation and is home to the Laurel Center for Research on Girls. In a highly competitive school landscape, Laurel is fortunate to be a school of choice in Cleveland. Our emphasis on the whole child and our legacy of excellence in the teaching of girls set us apart. Located in Shaker Heights, OH (15 minutes from downtown Cleveland) with an additional rural campus 17 minutes away, the school has an urban/rural advantage. The work environment is noted for being family-friendly and flexible. The feeling in the school is joyous, collaborative, and innovative. Our curricular philosophy emphasizes community-based, interdisciplinary and experiential learning. Collaboration and reflective practice are key to pedagogy at Laurel. The school is fully committed to a culturally diverse faculty and student body.

Laurel School is dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race; color; religion; sex; national origin; handicap or disability; sexual orientation; or status as a veteran, Vietnam era, or special disabled veteran.

Contact: Hope Murphy, Director of Studies, K-8, Laurel School, hmurphy@laurelschool.org


Job Description: Part-Time Archivist – Herb Society of AmericaHerb Society logo

The Herb Society of America, a non-profit 501(c)3 organization headquartered in Kirtland, Ohio, seeks an experienced candidate for a temporary part-time archivist position.

The Society has been promoting herbs and educating the public about herbs since 1933. With forty units located across the United States, the group supports the National Herb Garden at the National Arboretum in Washington, DC and numerous public gardens throughout the country.  In addition to herbal education, the organization actively promotes conservation efforts through its GreenBridgesTM and Notable NativeTM programs.

The Society houses a 124-linear-foot archive of materials in various formats dating from the founding of the organization in 1933 to the present. The organization seeks a professionally trained, experienced archivist to process recent acquisitions into existing record groups and to make recommendations for the ongoing management and preservation of the collection. The position is short-term and part-time until all records are processed, the inventory updated, the collection is satisfactorily organized, and recommendations for ongoing management and preservation of the archives are made. Hours are flexible, Monday through Thursday between 9:00AM and 5:00PM, up to 30 hrs. per week. The position reports to the Interim Director of Operations.

Job Description:

  • Process materials in accordance with The Society’s archival policies and guidelines and professional standards.
  • Arrange and describe unprocessed records using existing record groups and series included in the established “Inventory of Records and Manuscripts in The Herb Society of American Archives.”
  • Update and revise the Inventory as needed.
  • Shift materials as necessary to optimize arrangement and allow for the addition of future materials.
  • During the project, make recommendations to the Interim Director of Operations concerning The Society’s existing records management policies and disposal schedules in consultation with the Director of Operations, Treasurer, Board of Directors, and Library Advisory Committee.
  • Identify and make recommendations for the physical care and preservation of inactive, permanent records having historical value and suggest their transfer to the archives.
  • Make recommendations for ongoing management and preservation of the archives.


  • MLS/MLIS librarian archivist graduate professional degree from an American Library Association accredited university preferred, advanced archival degree considered.
    • 3 years minimum professional archival experience
    • Ability to lift materials weighing up to 40 pounds and ability to tolerate dust
    • Horticultural or botanical background helpful, but not necessary
    • Library experience preferred

Supervisor: This position reports to the Interim Director of Operations of The Herb Society of America.

Skills and Abilities:  Outstanding management skills, a high level of initiative, creative and flexible problem-solving skills and ability to work independently.

Salary: $20 / hour, up to 30 hours per week for 8 weeks.

Application Process:

Application deadline May 15, 2019. Review of candidates and their application materials will begin immediately. Applicants should include a resume and references, a cover letter describing your interest in the position, and a statement of how your background meets the required qualifications.

Application materials can be sent to director@herbsociety.org or mailed to:

Gretchen Faro, Interim Director of Operations

The Herb Society of America

9019 Kirtland-Chardon Road

Kirtland, Ohio 44094


Rock Hall L&A logo

Cleveland Archival Roundtable’s Spring Meeting

When:  Wednesday, April 17, 2019, 5:30-8:00pm

Where:  Rock and Roll Hall of Fame Library and Archives2809 Woodland Ave., Cleveland 44115, on the corner of Woodland and E. 30th St.

The Library & Archives are located in the Gill and Tommy LiPuma Center for Creative Arts, at Cuyahoga Community College.

For directions and a map: http://library.rockhall.com/home/visit

On the agenda:

5:30-6pm, refreshments and mingling
6:00-6:20pm, business meeting
6:20pm, presentation and tour by Jennie Thomas, Director of the Rock Hall Archives

As a reminder, as of this past December, CAR membership dues are $10/year.  If you have not already paid, please bring cash (we’re not yet able to accept checks) and see CAR Treasurer Kaitlin Schulz.

Please spread the word to your archival colleagues, interns, and students!  All are welcome.

Please RSVP to Communications Chair Jane Rothstein at clevelandarchivists AT gmail DOT com.

NEORLS logoNote that the collaborative project Discover – Explore – Connect showcased in this event was a NHPRC-grant funded digitization/outreach project that you may have seen reported on at SOA in 2017.

Northeast Ohio Regional Library System https://neo-rls.org/ &  ALAO’s Programming, Outreach, and Marketing Interest Group present: Collaboration Connection: Planting the seeds to building successful community partnerships.

Description: Are you waiting for a collaborator in order to get your great idea off the ground or to apply for a grant?  Do you have services, collections, skills, etc. that you or your organization could offer to potential collaborators?  How do unrelated organizations seeking a collaborative partnership make a case for funding, establish an MOU/MOA, what are the logistics of such partnerships, and how does each entity benefit?  Join us for this opportunity to learn more about successful collaborations and find the collaboration partner you are looking for.  This program is jointly sponsored by NEO-RLS and ALAO’s newly formed Programming, Outreach, and Marketing Interest Group.

Event Date: 5/2/2019

Event Time: 9:00 AM – 3:00 PM Eastern

Location: Mansfield-Richland County Public Library, 43 West Third Street, Mansfield, OH 44902

Contact Person: Melissa Lattanzi (phone: 3306550531)

Details: Who should attend:  Anyone interested in finding collaborators for their next project or idea or in sharing resources

Competency:  Collaboration
Cost:  FREE. There is a $15 surcharge for facility use and amenities.

We encourage you to register a minimum of three (3) days in advance for this event in order to ensure that we can accommodate your full participation in terms of seating, hand-outs, food, etc.

Event Registration:  https://mms.neo-rls.org/Calendar/moreinfo_responsive.php?eventid=51155&org_id=NEOL

Facilitators Kieth Peppers and Wendy Wasman have successfully collaborated on a grant-funded project between the Cleveland Museum of Natural History, Baldwin Wallace University, The University of Akron and the Cleveland Metroparks.  The morning will be devoted to hearing about their collaboration and a collaboration between the Madison Public Library, Madison Local Schools and Lakeland Community College around College Credit Plus.   Presenters will discuss the creation of their projects, partnerships in practice and provide ideas for you to apply to your own situation and project.  The morning will continue with Cindy Boyden and Evan Struble from the State Library of Ohio talking about how to write an effective MOU/MOA and will end with a presentation by Annie Heidersbach and Dr. Paul Putman from the Cleveland Foundation on writing proposals and why partnerships are attractive to funders.  In the afternoon the facilitators will lead attendees through “Collaboration Connection,” an interactive process designed to help you find the collaborator or resources that you need, right in this very workshop.  Projects initiated during the afternoon will be judged based on specified criteria and eligible for one-time project support in the amount of $500.00.

Learning objectives:

  • Find out how to develop a successful multi-type organizational collaboration
  • Learn how to write a MOU/MOA
  • Learn more about how foundations look at funding applications for partnerships
  • Link to potential collaborators around project ideas

Kieth A. Peppers, University Archivist, Instructor, Baldwin Wallace University
Kieth A. Peppers received his education at Cleveland State University where he achieved a Master of History and Museum Studies summa cum laude. He is the co-founder and CEO of Pursue Posterity, an organization dedicated to the preservation and promotion of all history. He is concurrently employed with Baldwin Wallace University as the archivist, historian, and faculty, where he teaches classes in Public History, curates exhibits, writes grants, and collaborates with external institutions. During the development of his vocation, Kieth worked with a variety of museums, archives, special collections, and libraries across northeast Ohio on numerous projects from publishing corporate histories to cataloguing and photographing museum collections.

Shawn D. Walsh, Emerging Services and Technologies Librarian, Madison Public Library in Madison, OH
Shawn has been in the library field since 1997, and is a contributor to Public Libraries Online, Children and Libraries, and chapters in several different library related anthologies. He is the co-author of the book Library Service to Tweens published in 2017. Shawn is also responsible for maintaining Madison Public Library’s technology infrastructure and oversees computer and technology instruction to patrons and staff. Within the community, Shawn is best known for his school presentations and preaching the awesomeness of online library services

Thomas Hyland is a Professor, the Library Program Chair, and the Library Instruction Coordinator at Lakeland Community College.  He is currently in his fifteenth year there. In addition to an MLIS from Kent State, he holds an MA in Creative Writing from Miami University of Ohio. Serving as Library Instruction Coordinator, Thomas has concentrated on creating and sustaining a scaffolded information literacy instruction program designed to prepare students to think critically about information.

Writing an Effective MOU/MOA presented by Cindy Boyden and Evan Struble.

CIndy Boyden, LSTA Coordinator / Library Consultant, State Library of Ohio
Cindy has worked for the State Library of Ohio since December of 2014. In December of 2015, she was promoted to LSTA Coordinator / Library Consultant within the Library Programs and Development Department. Prior to joining the State Library, Cindy worked for eight years at Worthington Public Libraries as a Circulation Assistant.

Cindy received her Master of Library and Information Science degree from Kent State University School of Library and Information Science in 2013 and completed her Cumulative Experience (practicum) within the Government Documents Collection of the State Library of Ohio.  She graduated cum laude from Otterbein University with a Bachelor of Arts in English Literature in 2008.

Evan Struble, Associate State Librarian for Library Development.
Evan is responsible for the administrative functions and programming activities for library development, including Ohio’s LSTA program, consultant services, public library statistics, and special projects. He has extensive experience in program planning and project management. He has dedicated his career to supporting the work of libraries and has a keen awareness of current and emerging trends in libraries and the library profession.

Grant Proposal Writing and Review: Putting the Pieces and the Process Together

Puzzled by the process of crafting a great grant proposal? Flummoxed by how funders make decisions about which projects to fund? Explore the nuances of crafting a stellar proposal from the perspectives of a seasoned proposal writer and community foundation proposal reviewer. We will help you put the pieces together during this interactive session.

Annie Heidersbach, Director Academic Grants /Adjunct Faculty, Baldwin Wallace University
In working with the Provost, she provides leadership in securing corporate, foundation and government funding. Before her work in development, Annie served as Director of Career Services at Baldwin Wallace for ten years. She is an adjunct faculty member who teaches a Grant Proposal Writing course and First Year Success class.
Annie holds a Master’s degree in College Student Personnel from Bowling Green State University, a Bachelor’s degree from Baldwin Wallace University, where she studied Speech Communication, and an Associate’s degree from Lorain County Community College

Dr. Paul Putman, Donor Relations & Technology Officer, Cleveland Foundation.

Prior to joining the foundation, Paul spent a decade at Cleveland State University, managing the Center for Leadership and Service where he coordinated leadership development and service-learning experiences and taught several courses. Paul has continued teaching since earning his doctorate in urban education from CSU with a focus on leadership and lifelong learning – five years teaching in the Diversity Management master’s program at CSU and more recently, several years teaching undergraduate classes at Baldwin Wallace University in leadership in philanthropy and grant proposal writing.

In addition to his doctorate, Paul earned his master’s in psychology, with a specialization in diversity management from CSU and his master’s in education, guidance, and counseling from Eastern Illinois University. Paul earned his bachelor’s in English from Kent State University. Paul has published in multiple scholarly journals and authored several book chapters. His most recent work explores the development of strategic leadership competencies.

Lakewood Hist Soc ribbon cuttingCongratulate the Lakewood Historical Society on their new digs!

From Cleveland.com:

“After decades of sharing space in the Oldest Stone House Museum at Lakewood Park, the Lakewood Historical Society has a new permanent home.”

Read the full article here: http://s.cleveland.com/a3heLqQ

SOA logoThe Society of Ohio Archivists’ annual meeting registration is now open! Join us in Akron on May 16-17, 2019, for two days of Invention and Innovation!

Thursday, May 16
Pre-conference workshops led by Drs. Karen Gracy and Heather Soyka, held at the Kent State University Library.

  • Morning (9:00 a.m. – noon): Fundamentals of Born-Digital Archiving
  • Afternoon (2:00 p.m. – 5:00 p.m.): Beyond the Basics: More Concepts and Strategies for Digital Archiving

Early bird pricing for SOA members: $30 for 1 workshop or $50 for both! Early bird registration ends April 30th.


Evening Mixer at the National Museum for the History of Psychology, where you can tour the museum and mingle with colleagues.

6:00-8:00 p.m. / $25 to register. Registration closes April 30th.


Friday, May 17

Annual Meeting at the Hilton Akron/Fairlawn Hotel from 8:15 a.m. to 4:30 p.m.

The day starts off with a plenary from Kathleen Roe, past president of the Society of American Archivists. Her talk, “Reimagining the Future of the Archival Past,” will focus on the future of archival work, including ensuring our institutions collect materials that reflect a comprehensive, inclusive past, conveying the value of archives in meaningful ways to a wide range of users and audiences, and stepping forward to strengthen our profession and its role in our communities and society.

Join us for sessions on building a diverse repository, collaborative projects, job hunting, processing collections, and teaching in the archives, as well as mini-workshops on advocacy and records management. Attendees will also have the option to attend poster sessions, mock job interviews, and bid in the annual silent auction.

Annual meeting early bird registration is only $45 for SOA members! Early bird registration ends April 30th. Register at http://www.ohiohistorystore.com/Product.aspx?ProductId=9197

Visit the SOA conference website for the latest information and follow along on Twitter at #soaam19.

ALAO’s Programming, Outreach, and Marketing Interest Group (PROMIG) and Northeast Ohio Regional Library System (NEO-RLS) will jointly sponsor a spring workshop focused on collaboration.

Presenters will discuss developing successful partnerships between schools, libraries, and other local non-profit organizations. Facilitators will share their successful collaboration on a grant-funded project between the Cleveland Museum of Natural History, Baldwin Wallace University, The University of Akron and the Cleveland Metroparks.

Collaboration Connection encourages participants to find the collaborator or resources needed to launch a multi-type organizational collaboration. Projects initiated during the afternoon will be judged based on specified criteria and eligible for one-time project support in the amount of $500.00.

The event will take place on May 2, 2019 from 9am-3pm at Mansfield-Richland County Public Library. Registration is now open for this free event. For additional details and registration, follow this link to the Northeast Ohio Regional Library System’s event page.

Melissa Lattanzi
Education and Events Coordinator


Library & Archives Internships

The Rock & Roll Hall of Fame’s Library & Archives offers opportunities for intern experiences to graduate students preparing for careers in libraries and archives. Interns will work closely with one of the Rock Hall’s librarians or archivists to develop professional level skills that will prepare them for the workforce.

There are three internship projects currently offered:

  1. Processing of archival analog and digital A/V and manuscript collections and institutional records, to include arrangement and description, writing finding aids, the creation of metadata, and use of collection management system, Adlib.
  2. Library collection development, including the evaluation of the library backlog to assess accuracy of inventories, determine the core collection, and make recommendations for deaccession.
  3. Cataloging academic dissertations in OCLC, transferring records into collection management system, Adlib, and adding local holdings information.


An intern must currently be enrolled in a relevant graduate school program and completed coursework related to archives, library and information science, public history, music history, history, museum studies, or the equivalent. A maximum of 20 hours a week can be worked during the academic year for at least 8 weeks. Summer interns can work up to a 40-hour week. Interns are eligible for a stipend.


  • Basic understanding of archival arrangement and description, collection development, or MARC cataloging as appropriate
  • Detail-oriented
  • Skilled with computers and databases
  • Excellent communication skills, both written and verbal
  • Ability to work independently and collaboratively
  • Ability to lift up to 40 lbs
  • Historical knowledge of rock and roll and related music genres strongly preferred

Application Procedures:

*Library & Archives internships are located in the Gill and Tommy LiPuma Center for Creative Arts on the Cuyahoga Community College Metro campus at 2809 Woodland Ave, Cleveland, OH 44115.

Jennie Thomas | Director of Archives

The Ohio Preservation Council offers awards of up to $1,000 in support of continuing education for Ohio Students and Professionals with an interest in preserving our cultural heritage. Deadline for applications is March 4th  2019.

The Ohio Preservation Council serves as a coalition of preservationists, conservators, librarians, archivists, curators, records managers, the institutions they represent, and other concerned citizens who recognize the serious threat to documentary heritage. The Council’s mission is to provide a network for preservation education and to support preservation activities within the state of Ohio. The Council believes that cooperative, state-wide efforts across geographic and professional lines are needed to meet preservation challenges.

The Ohio Preservation Council recognizes the value of professional meetings, conferences, and other educational opportunities to advance the field of preservation and provide a forum to voice the need for ongoing stewardship of our documentary heritage. When possible, the OPC shall provide financial support to individuals to develop skills, expand knowledge, and gain experience relevant to the mission and goals of the Ohio Preservation Council.  Applications are due the first Monday in March.

Individuals requesting financial support must meet the following criteria:
• Working in the state of Ohio OR pursuing an advanced degree or certificate in the state of Ohio;
• Working directly in the field of preservation (as described above) OR pursuing a degree or certificate within the field;
• Request is for professional development that clearly relates to preservation issues and/or preservation skills;
• Have not received financial support from the OPC Grant within 3 calendar years.

For more information on how to apply visit: http://opc.ohionet.org/opcjoomla/resources/opc-grant

Download the PDF application here: https://drive.google.com/file/d/1ktYHyp0i62731Y6IDqJQxiVdNR6XiYno/view

Check us out on Facebook: https://www.facebook.com/ohiopreservationcouncil/


As part of the Midwest Archives Conference 2019 Annual Meeting Innovations, Transformation, Resurgence in Detroit, Michigan, the MAC Education Committee offers these 3 useful and affordable preconference workshops on Thursday morning, April 4, in the conference hotel.

More information and registration at https://www.midwestarchives.org/2019-mac-annual-meeting

(Conference attendance not required, though we’d love you to stay for it!)

Records and Information Management: The Archivist’s Loyal Friend

8:00 am– 12:00 pm

This workshop will provide an overview of the field of records and information management (RIM) and its important relationship to the archival profession. The instructor will cover how the functions of RIM professionals are changing in today’s digital environment and discuss the challenges presented by the shift from paper-based to digital-only recordkeeping practices. The instructor will lay out the fundamental elements of a records and information management program including

  • Identifying and conducting an assessment of business functions
  • Developing retention schedules
  • Creating training resources
  • Offering records storage options
  • Building strong ties with the archives
  • Maintaining institutional support

You will have the opportunity to work on drafting a plan to create or enhance an existing RIM program for your own institution.

Who Should Attend?: This workshop should be of interest to anyone who wants to provide guidance on identifying records that should/should not come to the archives or to those interested in building support for a RIM program.

What Should You Know Already?: You should have at least a basic understanding and appreciation for the business value of records.

Instructor: Joanne Kaczmarek, Director of Records and Information Management Services and Archivist for Electronic Records, University of Illinois at Urbana-Champaign.

Cost: $50

Enrollment: 30–35


Text and Data Mining Basics for Beginners Using Open Source, Off-the-Shelf Tools 

8:00 am–12:00 pm

Digital humanists and historians are expanding the use of digitized materials in new and exciting directions. As the availability of large collections of OCR-ed documents and associated metadata become available, researchers interested in using computational algorithms to find patterns across hundreds or even thousands of documents look to archives not only to understand these methods, but also to provide documents and corpuses for analysis. In this workshop, you will get your feet wet in the theory and methods of text and data mining, preview an off-the-shelf tool that performs text mining on a set of documents, and discover how to translate knowledge of these new research methods into strategies and programs that extend digital collections to new audiences. You are encouraged to bring your own laptops to participate in hands-on exercises.

Who Should Attend?: Anyone curious or interested in text and data mining research methods. No coding skills required!

What Should You Know Already?: No text mining experience necessary

Instructor: Alexandra Sarkozy, Science/Medical Librarian, Wayne State University

Cost: $50

Enrollment: 30


Digital Preservation Peer Assessment Workshop

8:00 am–12:00 pm

Archivists recognize the need to preserve digital materials, but the decisions surrounding how to plan and implement a digital preservation program can be daunting, especially at smaller and underrepresented institutions. An assessment can be a powerful tool to document the decision-making processes and create an action plan for achieving goals. A peer assessment goes one step further to create a community of support for building and sustaining a digital preservation program. In this workshop, you will learn how peer assessment can encourage institutions to assess each other and reflect on practices and goals with the guidance of an outside perspective. You will leave this workshop understanding the challenges of digital preservation, the ways that assessment can make those challenges more manageable, the steps in digital preservation assessment, and the tools to perform a basic peer assessment.

Who Should Attend?: Open to anyone interested in evaluating current digital preservation practices at their institutions.

What Should You Know Already?: A basic understanding of digital preservation activities and best practices is expected; intermediate and advanced learners welcome.

Instructor: Danielle Spalenka, Preservation Specialist, NEDCC

Cost: $50

Enrollment: Limited to 20 participants


Janet Carleton & Amy Bishop

Cochairs, Education Committee

Midwest Archives Conference