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At 6pm on November 15th, the Cleveland Archival Roundtable met at the John Carroll University’s Northeast Ohio Broadcast Archives (NOBA).  We held a business meeting and took a tour of the facility.  Below are the minutes of the business meeting.

 

  1. New Facebook page  https://www.facebook.com/ClevelandArchivalRoundtable/
  2. Tentative schedule of events and call for participation
    • Octavofest October 19 reports from UCI libraries if anyone is in attendance (Clark, Dittrick, Gund, Ingalls, Kelvin Smith)
    • December 8, 2016 NEO-RLS Day for Special Collections workshop. Daytime program
    • January 13, 2017 SAA MPLP workshop at Kelvin Smith Library. Daytime program
    • Spring 2017 Program focusing on digital projects and programs at local institutions. We would like this to be a daytime program, promoted as a professional development opportunity. Suggested locations include the Cleveland Clinic and CMA. We could solicit speakers via email and/or Facebook or directly. Daytime program.
      • ACTION ITEM: We need someone to spearhead this meeting/program
    • April 5-8, 2017 MAC annual meeting, Omaha
    • Spring 2017 SOA annual conference
    • Summer 2017 casual summer meeting/picnic. Possible locations include Bedford Historical Society and Garfield historic site. Daytime program.
      • ACTION ITEM: We need someone to spearhead this event
      • Leslie will contact Drew Rolick to see if he would like to help with this event
    • July 23-29, 2017 SAA Annual conference, Portland OR
    • Fall 2017 program on electronic records. Reach out to ARMA for assistance, ideas, possible collaboration. We would prefer a case study format by institutions that are at various stages of implementing e-rec programs. Daytime program.
      • ACTION ITEM: Reach out to ARMA, perhaps through the Clinic archives.
    • October 2017 MAC fall symposium
    • Spring 2018 workshop/presentation on grant writing and funding opportunities by the Foundation Center. Daytime program.
      • ACTION ITEM We need someone to spearhead this event and reach out to the Foundation Center.
      • Jill Tatem expressed an interest in planning this event
    • Summer 2018 Casual summer meeting/event at Cleveland Blues baseball game
      • ACTION ITEM:  Contact Jeremy Feador, Cleveland Indians archivist and Cleveland Blues member, about this possible event at the appropriate time.
  3. Other meeting ideas
    • Proposed: Cooperative/collaborative archival collecting in NE Ohio vis a vis institutional missions, collaborations, and funding
    • Margaret Burzynski-Bays elaborated on her ideas for this type of program and possible accompanying institutional directory. The group discussed suggestions for enhancing collaboration.
    • Suggestions from the group
  4. Organizational structure and dues
    • The Steering committee is working on an organizational structure that will include dues for participating members, formalizing the makeup of the steering committee, and holding elections. Members can expect these changes to be enacted for 2018.
  5. CAR OHRAB member representative discussion [Meghan Hays]
    • Meghan spoke about the board’s role and the search to fill empty seats which are currently appointed by the governor. The board is interested in having representation from local organizations. Meghan will craft a call for participation that will be sent to CAR members.

Is reducing your processing backlog at the top of your to-do list? Need help implementing “concrete strategies” for robust processing rates? Then save the date and sign up now for the SAA MPLP workshop coming to Cleveland in January, 2017

Registration is now open for the SAA Workshop: “Implementing “More Product, Less Process” 

When: January 13, 2017
Where: Kelvin Smith Library, Case Western Reserve University

Early-Bird Registration deadline: December 13, 2016

Please join us for the fall meeting of the Cleveland Archival Roundtable from 6:00-8:00 PM on Tuesday November 15th at the Northeast Ohio Broadcast Archive on the campus of John Carroll University. We will begin with a brief business meeting to bring you up to date on the steering committee’s plans for the next couple of years followed by a tour of the archive. Look for details about the meeting location and parking shortly.

You can now access information about CAR and local and national archival events on our new Facebook page at https://www.facebook.com/ClevelandArchivalRoundtable ! Like the page and feel free to post your archives’ programs and events, discussion topics about archives, questions about archives, and basically anything about archives. The page is in addition to our blog and email blasts. Enjoy!

digialbooksThe Ingalls Library at the Cleveland Museum of Art is excited to announce the launch of its book digitization program, which will allow anyone with internet access to use its collections.  The library is focusing initial digitization efforts on its holdings of rare and unique lace and armor books in the public domain. Over 100 volumes are currently online and accessible through the Internet Archive. The library also submits metadata records to the Getty Research Portal, which is an authoritative, worldwide resource that provides one-stop multilingual access to art history texts, rare books, and related literature without restriction. The Portal currently has over 20 contributors including the Metropolitan Museum of Art, Gallica – Bibliothèque nationale de France, and the Smithsonian Libraries.

The library uses the i2S SupraScan Quartz A1 overhead book scanner to produce high resolution scans.  PDF access copies are then uploaded to the Internet Archive, links are added to the local catalog, and MARC records are submitted to the Getty Portal.

The Ingalls Library and Museum Archives offers comprehensive access to art information and serves the general public, students from every school and degree level, independent researchers, and all museum departments. With more than 500,000 volumes of scholarly publications in many languages covering all periods and geographic areas of art history, and institutional records and manuscript collections, the library has been the museum’s foundation for research since opening in 1916. For more information and to search the catalogs visit library.clevelandart.org.

The Ohio Library Council presents Ohio History Day 101: The Experience of History Day in Ohio Webinar.  Ohio History Day is a year-long research project that engages students in grades 6-12 . The webinar will discuss the overall benefits and logistics of the program.

When:  August 11, 2016 @ 2:00 pm – 3:00 pm

Presented by:

  • Shoshanna Gross, State Coordinator, Ohio History Day, Ohio History Connection
  • Deanna McDaniel, Media Specialist, Genoa Middle School Library, Westerville, OH

Sponsored by:  OLC’s Subject and Special Collections Division

Register @ my OLC | Deadline to register August 4

Member: $20* | Non-Member: $40
*Individual members or staff of OLC Institutional member libraries

For more information visit: http://olc.org/event/ohio-history-day-101-experience-history-day-ohio-2/

Please join the Ohio Digitization Interest Group on our July Field Trip to the Cleveland Public Library on Thursday, July 7, 2016.

Please register by Tuesday 7/5, 5pm. http://goo.gl/forms/8bnanx6kovLSrjAm2

Presentation: “Cleveland Digital Public Library: Digitization and Public Service”

Speaker: Chatham Ewing, Digital Library Strategist, Cleveland Public Library

Synopsis: Join us as we discuss the creation of the Cleveland Digital Public Library and how CPL offers digitization as a public service.

Includes tours of CPL’s TechCentral MakerSpace, Special Collections, Folger Shakespeare Library First Folio Exhibit, and Rock and Roll Hall of Fame Library & Archives.

  • Hosts: Rachel Senese & Chatham Ewing, Cleveland Public Library
  • Food: Coffee & cookies will be offered at the start of the meeting. Lunch will be brown bag.
  • Cost: There is no fee for attending, but we will be accepting donations for the coffee kitty.

THURS July 7 AGENDA

  • 10:00-10:30 coffee social (coffee & cookies);
  • 10:30-11:30 presentation and discussion on topic;
  • 11:30-11:45 break;
  • 11:45-1:00 brown bag lunch: all-attendee updates, “members” meeting, discussion;
  • FULL – 1:00 optional:  tour 1 Folger Library First Folio tour  (limited to 16 people) – FULL;
  • 1:30 optional:  tour 2 Folger Library First Folio tour  (limited to 16 people);
  • 2:00 optional:  tour 3 Folger Library First Folio tour  (limited to 16 people);
  • 1:00-3:00 optional:  tours of CPL’s TechCentral and Special Collections (we will divide people up at that time)

FRI July 8 AGENDA

  • 10:00 Rock Hall Library & Archives tour (limited to 30 people) (Note: offsite from the Museum)

See the Meetings page for more details on the tours: http://ohiodig.org/meetings.html

CPL MEETING SITE:  The Digital Library, 325 Superior Ave, Cleveland Public Library, Cleveland.

Note: The 325 Superior building (white marble building) opens at 10–enter at the main entrance at 10 (preferred).

To enter before 10 you must enter through the Louis Stokes building, 525 Superior Ave (cylindrical building), and security or a staff member will have to let you in.

CPL MEETING PARKING:

  •  Huntington Building garage, across the street from library.
  •  Standard Parking garage, 300 St Clair Ave NE
  •  Standard Parking garage, right next to the 777 on Rockwell Ave
  •  IMG Building, 708 St Clair Ave NE (Valet lot–arrive before 9:30 $8; after 9:30 $12)

ROCK HALL TOUR SITE: Rock and Roll Hall of Fame Library & Archives, 2809 Woodland Avenue

  • Directions & parking info: http://library.rockhall.com/home/visit
  • The facility is at the corner of Woodland Avenue and East 30th St, in a shared building with the Tommy LiPuma Center for Creative Arts of Cuyahoga Community College (Tri-C). This is approx. two miles southeast of the Museum.

Where: The Hudson Library & Historical Society, 96 Library Street, Hudson, Ohio 44236

When:  Wednesday, June 29, 2016, 6-8 pm

Who: Dr. Leisa Gibbons, Ph.D., Kent State University School of Library and Information Science

Join us for an informal evening at the lovely Hudson Library & Historical Society as the Cleveland Archival Roundtable gathers to listen to Dr. Gibbons, Archives educator at KSU SLIS.

We will start at 6 pm with networking and hors d’oeuvres followed by a brief business meeting and an overview of our host institution given by their Archivist, Gwen Mayer.   The evening will conclude with a talk by Dr. Gibbons regarding her first year at KSU SLIS and her plans for the Archives education program.

For more information and to RSVP please contact Nora Blackman, CWRU Kelvin Smith Library: exo2@case.edu